Outdated document processes hold you back

Legacy paper-based systems create bottlenecks that drain productivity and increase operational risks. Manual document handling, disconnected printing infrastructure and fragmented storage solutions prevent organisations from achieving their digital workplace goals while exposing sensitive data to security vulnerabilities.

Streamlined digital document ecosystem

SCC’s integrated digital document solutions transform how your organisation creates, manages and distributes information. Our managed print services, enterprise content management and business process automation deliver measurable cost reductions while strengthening security controls and supporting regulatory compliance requirements.

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Key opportunities, challenges and SCC solutions in digital document solutions

Reduce total cost of ownership

Opportunity

Fleet management optimisation and print consolidation typically reduce document-related expenses by 20-30% while improving service reliability. Organisations gain predictable monthly costs, reduced maintenance overhead and enhanced equipment performance that eliminates unexpected budget variations and resource allocation challenges.

Challenge

Multiple vendor relationships, inconsistent service levels and unpredictable costs create operational inefficiencies that impact budget planning and user productivity across distributed locations.

SCC solution: Managed print services

Our comprehensive managed print services consolidate your entire printing infrastructure under unified management. We provide fleet right-sizing, proactive maintenance, secure print release and detailed usage analytics that optimise performance while reducing complexity and operational overhead through standardised processes.

Outcomes

  • TCO reduction through consolidated vendor management
  • Improved security with user authentication controls
  • Enhanced productivity via reliable print infrastructure
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Enable hybrid and remote work

Opportunity

Digital mailroom services and document sharing capabilities empower staff to access critical information from any location. Remote workers maintain full document processing capabilities while organisations maintain security controls and audit trails that support business continuity during disruption.

Challenge

Physical document dependencies restrict employee flexibility and create operational bottlenecks when staff cannot access essential information outside traditional office environments during business disruption.

SCC solution: Digital mailroom and hybrid mail

SCC’s digital mailroom transforms inbound postal mail into secure digital workflows while hybrid mail enables remote document composition and distribution. Staff access documents instantly through secure portals while maintaining compliance and reducing physical storage requirements.

Outcomes

  • Increased staff engagement through flexible working
  • Reduced physical storage and handling costs
  • Enhanced business continuity capabilities

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Automate business process workflows

Opportunity

Document routing, approval processes and task management become streamlined through intelligent automation that reduces manual intervention. Business process automation accelerates decision-making cycles while maintaining compliance audit trails and reducing human error across critical workflows.

Challenge

Paper-based approval processes and manual document routing create delays that impact business agility while increasing the risk of errors and compliance failures.

SCC solution: Content management and workflow automation

Our enterprise content management platform automates document lifecycle management with rules-based routing, digital approval workflows and integrated task management. Documents flow seamlessly between systems while maintaining security controls and regulatory compliance requirements.

Outcomes

  • Accelerated approval cycles through automated routing
  • Reduced compliance risk via audit trail maintenance
  • Enhanced decision-making through faster information access
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Strengthen document security controls

Opportunity

Enterprise content management systems and document digitisation eliminate physical security risks while providing granular access controls. Organisations achieve cyber security threat mitigation through encrypted storage, user authentication and detailed access logging that supports regulatory compliance requirements.

Challenge

Physical documents and unsecured digital files create data breach vulnerabilities that expose organisations to regulatory penalties and reputational damage across multiple threat vectors.

SCC solution: Digital Workplace security integration

SCC implements comprehensive document security frameworks that integrate with existing cyber security infrastructure. Our solutions provide encrypted document storage, multi-factor authentication, data loss prevention and continuous monitoring that protects sensitive information throughout its lifecycle.

Outcomes

  • Reduced data breach risk through encryption controls
  • Enhanced compliance via detailed access auditing
  • Improved incident response through security integration

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Modernise archive management

Opportunity

Document digitisation and automated indexing transform legacy paper archives into searchable digital repositories. Organisations reduce physical storage costs while improving information retrieval speeds and ensuring long-term document preservation through professional services that handle complex archive transitions.

Challenge

Physical document storage creates ongoing costs and retrieval challenges while limiting information accessibility and creating compliance risks for retention policy management.

SCC solution: Document digitisation and archive management

Our scanning services convert physical archives into secure digital formats with automated categorisation and indexing. Cloud-based document storage provides instant access while maintaining GDPR compliance and automated retention policy enforcement that reduces ongoing storage costs.

Outcomes

  • Eliminated physical storage costs and requirements
  • Improved information retrieval through digital indexing
  • Enhanced compliance via automated retention policies

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Scale document production capabilities

Opportunity

Document Production Unit services enable organisations to handle variable workloads without internal resource constraints. Businesses manage peak periods effectively while maintaining quality standards and cost predictability through scalable production capacity that adapts to changing demands.

Challenge

Fluctuating document production requirements create resource planning challenges and cost unpredictability that impact operational efficiency and budget management.

SCC solution: Document production unit services

SCC’s Document Production Unit provides scalable document production from 1,000 to 5,000+ items monthly with automated verification and secure processing. Our flexible capacity model adapts to demand variations while maintaining consistent quality and security standards throughout production cycles.

Outcomes

  • Predictable costs through scalable pricing models
  • Enhanced quality via automated verification processes
  • Improved agility through demand-responsive capacity

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Insights and resources

SCC named as supplier on Crown Commercial Service’s Multifunctional Devices and Managed Print Services framework

SCC named as supplier on Crown Commercial Service’s Multifunctional Devices and Managed Print Services framework

European technology solutions and services provider SCC has been named as a supplier on Crown Commercial Service’s (CCS) Multifunctional Devices, GovPrint Hardware, Managed Print Provision and Digital Workflow Software Services framework (RM6361). SCC is named on the following Lots, further extending its footprint as a supplier to public sector organisations: • Lot 2: Provision of…

Digital Document Solutions

SCC and Kodak Alaris join forces for end-to-end document processing and data solutions

SCC and Kodak Alaris join forces for end-to-end document processing and data solutions

SCC is delighted to confirm a new partnership with Kodak Alaris, a leading provider of information capture solutions. The partnership integrates the full range of SCC’s modern document services, and a range of products and services from Kodak Alaris, bringing information capture, storage, processing and utilisation together in a single end-to-end ecosystem. Together, SCC and…

Digital Document Solutions

SCC Wins HP UK&I Printing Solutions Partner Of The Year

SCC Wins HP UK&I Printing Solutions Partner Of The Year

SCC has been crowned UK&I Printing Solutions Partner Of The Year by HP. The award was presented at the HP Amplify Partner Conference 2024 in Las Vegas. The 2024 HP Amplify Partner Conference explored the convergence of hybrid systems and generative AI in powering the future of work and the myriad of opportunities to drive…

Digital Document Solutions

NHS Fife: Solving organisational challenges to maximise usability, efficiency & security

NHS Fife: Solving organisational challenges to maximise usability, efficiency & security

NHS Fife is an excellent example of a healthcare board diligently confronting the challenges that often obstruct or delay modernisation initiatives from progressing forward. GPs practices in Scotland operate independently however work collaboratively with Health Boards on their digital infrastructure, including print systems. Challenges relating to printing were identified within Fife due to the agile…

Digital Document Solutions

Zero Trust and Shared Services for Local Government

Zero Trust and Shared Services for Local Government

The headlines around security breaches and public-sector organisations often make alarming reading. But behind the scenes, the problem is even bigger than it might seem: cybercriminals are more sophisticated and better-resourced than ever. Furthermore, the consequences of a data breach are enormous for the organisation involved – and for the public whose private information often…

Digital Document Solutions

Secure government, enabled by Zero Trust and shared services

Secure government, enabled by Zero Trust and shared services

Central government is one of the most commonly targeted walks of life when it comes to cybercrime. The volume, value and sensitivity of the information that government bodies deal with every day means that the potential rewards for sophisticated, well-resourced cybercriminals are substantial. It’s for that reason (amongst others) that the government, through organisations such…

Digital Document Solutions

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Why choose SCC? Your strategic partner in digital document solutions

With 50 years of IT expertise and deep specialisation in document management technologies, SCC delivers proven solutions that transform how organisations handle information. Our comprehensive approach integrates managed print services, digital workplace security and business process automation to create seamless document ecosystems that reduce costs, enhance security and enable hybrid working across multiple industry sectors.

Market-leading technology partnerships

Strategic relationships with Canon, HP, Kodak Alaris and Microsoft ensure access to cutting-edge document management technologies and continuous innovation capabilities.

Proven implementation methodology

Structured migration processes minimise disruption while maximising ROI through phased deployments, comprehensive training and ongoing optimisation that adapts to changing business requirements.

End-to-end security integration

Document security controls integrate seamlessly with existing cyber security infrastructure through ISO 27001 certified processes and Cyber Essentials Plus accreditation that protects sensitive information.

Accreditations

ISO 27001

Information security management ensuring comprehensive data protection controls and continuous improvement processes

ISO 9001

Quality management system delivering consistent service excellence and customer satisfaction across all engagements

Cyber Essentials Plus

Advanced cyber security certification providing validated protection against common attack vectors

PSN Certified

Public Services Network accreditation ensuring secure connectivity for government sector deployments

What our digital document solutions customers say

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“As is the case for many businesses, the past 12 months and the Covid-19 pandemic have presented a number of significant challenges. SCC DS were able to quickly understand our requirements and rapidly implement a solution that allowed us to continue to operate in a very turbulent landscape. The introduction of a digital inbound and outbound mail service has allowed our staff to continue to operate effectively from any location.”

Claire Skeels,
National Facilities Manager

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“Having partnered with SCC Document Services for over 11 years, they continue to provide invaluable support for our business. With each contract renewal, equipment has been refreshed and the service capability broadened to accommodate our key requirement to produce high quality small and large format documents in-house.”

Finance and Operations Manager,
North West based Architectural firm

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“Improved cost efficiency was one of the main drivers for looking to standardise our printing requirements with a single supplier. I’m extremely happy with them…we’re so impressed we are even trying to see if they can help us with other areas of our business”

Victoria Swaker,
Strategic Buyer,
Skanska

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Our partners

We are proud to have built powerful partnerships with the world’s leading technology partners, enabling us to deliver best-in-class Document management and data solutions.

Frequently asked questions (FAQs)

How quickly can SCC implement managed print services across multiple locations?

Implementation typically completes within 4-8 weeks depending on fleet size and complexity. Our structured rollout methodology ensures minimal disruption while maintaining existing productivity levels throughout the transition process.

What security measures protect documents during digitisation and storage?

All document processing follows ISO 27001 certified procedures with end-to-end encryption, multi-factor authentication and audit trail maintenance. Physical documents receive secure handling with certified destruction options available.

Can SCC integrate with existing enterprise content management systems?

Yes, our solutions integrate with leading ECM platforms including SharePoint, DocuWare and OpenText through standard APIs and custom connectors that maintain existing workflow patterns.

What cost savings can organisations typically achieve through digital document transformation?

Customers commonly see 20-30% reduction in document-related costs through print consolidation, reduced physical storage and automated workflow efficiencies, with some achieving savings exceeding £100k annually.

Ready to start?

Transform your document management with SCC’s proven digital solutions. Contact our specialists today to discover how managed print services, document digitisation and workflow automation can reduce costs while enhancing security and productivity across your organisation.

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The SCC Advantage

SCC serves as a strategic partner in navigating complex IT landscapes, offering integrated support across digital workplaces, data and AI requirements, enterprise software management, infrastructure and cloud environments. Explore how our expertise enables organisations to implement lasting, efficient solutions at every stage of transformation.

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Unlock the power of AI

Unlock the power of AI with integrated solutions designed for any organisation, no matter where you are on your transformation journey. Discover how our AI services help you streamline operations, improve decision-making, and achieve lasting impact, all with a flexible, secure and vendor-neutral approach. See how we provide support from strategy through deployment, so your business can innovate with confidence and future-readiness.

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Flexible payment solutions

SCC’s payment solutions provide organisations with flexible, data-driven options to invest in technology without the constraints of upfront capital. Examine how our approach balances operational agility, asset management, and financial stewardship for sustainable outcomes.

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SCC Consultancy

SCC’s Consultancy Practice helps customers align their tech strategy with their business strategy – enabling your business and driving ROI. Our consultants support you on your journey, specialising in: AI, M&A, Programme Recovery, Application Transformation, and Change & Adoption.

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